Policy - Email Accounts

Email accounts policy

CalArts email and the Hub are the core means of communication from the Institute and will be used for all official communications. The Institute does not maintain nor send to personal email addresses. All community members are responsible for consistently checking their CalArts email and the Hub for messages.

Students, Faculty, Staff and Alumni are assigned one account for individual use. Sharing an individuals' CalArts account with another person is prohibited. Passwords should be protected from discovery or use by others. If a password is made available to others, the account holder will still be held accountable for any actions that may arise from the use of the account by another.

CalArts utilizes a consistent naming convention for all community members.

In cases where a username has already been taken, the following modifications will be used, in the indicated order:

  1. Additional of middle initial
  2. Use of firstnamelastname@calarts.edu

In addition, CalArts supports ones chosen name in email addresses; CAIT will modify ones email address to match their chosen name indication in our system. Outside of chosen name, additional exceptions to this naming convention are not allowed.

Student accounts are available only for current students. Upon graduation, student accounts will be migrated to an alumnx account following an established and published grace period.

Faculty and staff accounts will be canceled upon termination of employment with CalArts. Faculty emeriti are exempt from this account termination.

Any account which is inactive for more than six months may be deleted at the Institutes discretion.

Students, Faculty, and Staff who choose to forward their email to a different email address do so at their own risk. CalArts is not responsible for any difficulties that may occur in the transmission or access of email forwarded to a different address.

CalArts uses a service to archive Faculty and Staff email and retains a one year archive of all mail sent to, and received from, your CalArts email account.

Faculty, Staff, and Student email addresses are automatically added to the Faculty, Staff and "Student" distribution lists respectively in order for employees and students to receive timely information from the Institute.

CalArts IT is unable to offer support for 3rd party email applications (Apple Mail, Google Mail, Windows Mail, Thunderbird, Spark, etc.).

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