How Do I: Access My W-2 Statement?

W-2 statements are available through the Hub, beginning with the 2014 calendar year.  Electronic delivery of your W-2 is an opt-out option, meaning that if you want yours delivered through the mail you must manually make that change.  See the section below titled "W-2 Electronic Consent" to find out how to do that!

Before Getting Started: Turn Off Your Pop-up Blocker

When you click on the link to access your W-2 your browser thinks it's a pop-up.  If you don't disable pop-ups before trying to access your W-2 you're probably not going to have a very good time.  

Although CAIT's official browser is Firefox, here are the steps to disable your pop-up blocker for all three major browsers:

Firefox

  1. On a Mac click on Firefox in the menubar, in Windows click on the Menu icon in the upper right hand corner.
  2. Then click on Preferences
  3. Go to Content
  4. Uncheck Block pop-up windows

Safari

  1. Click on Safari in the menubar
  2. Go to Preferences
  3. Then click on Security
  4. Uncheck Block pop-up windows
Safari

Chrome

The quickest way to allow pop-ups in Chrome is after one has been disallowed.

  1. Click on the icon in the address bar with the Red X
  2. Click on the Always allow pop-ups from radio button
  3. Click Done
  4. Try to open your W-2 again and it should appear properly
Chrome

Chrome (the long way)

To allow pop-ups in Chrome you have to go through a bit deeper in Preferences than in Firefox or Safari.

  1. On a Mac click on Chrome in the menubar, in Windows click on the Menu icon in the upper right hand corner.
  2. Then click on Preferences
  3. At the bottom of the screen click on Show advanced settings...
  4. Then find the Privacy section and click on Content Settings
  5. Scroll down in the next window to the Pop-ups section
  6. Click the radio button for Allow all sites to show pop-ups
  7. Then click Done and close Preferences
Chrome (the long way)

1. Login to the Hub

Head to https://hub.calarts.edu and login using your CalArts Credentials.  

If you don't know your CalArts Credentials, or just want to reset them, check out this How Do I article!

Login to the Hub

2. Find Your Employee Profile

On the right hand side of the page, under the WebAdvisor for Employees header, click on the Employee Profile button.

Find Your Employee Profile

3. Click on W-2 Statements

When you click on W-2 Statements you will see the Tax Year column with each year that you've been at CalArts (starting with 2014).

Important: To view and download your W-2 click on the relevant year, not the OK button.  If you click on the year and nothing happens your pop-up blockers are likely interfering.  if that's the case please review the Before Getting Started section at the top of this page to disable your pop-up blocker.

Assuming all has gone well your W-2 should appear as a PDF.  The button to download the file will differ depending on your browser, but you should be able to print or save your W-2 fairly easily.

Click on W-2 Statements

W-2 Electronic Consent

If you do not want to have your W-2 delivered electronically and prefer a paper version click on the W-2 Electronic Consent link.  Selecting Do Not Consent and clicking Submit will immediately disable electronic access to your W-2 form.  

Important: If you do not want your W-2 to be available electronically and decide to revoke your consent all online access to your W-2 forms will be removed.  

For Example: If you decide to revoke your consent in February of 2016 both the W-2 from 2014 and the W-2 from 2015 will be removed from the Hub.

W-2 Electronic Consent

Hit a Snag? Get in touch!

Contact IT and we'll be happy to lend a hand!

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