This article has been updated to reflect the user interface changes to the Hub that started on September 2nd, 2020.
W-2 statements are available through the Hub, beginning with the 2014 calendar year. Electronic delivery of your W-2 is an opt-out option, meaning that if you want yours delivered through the mail you must manually make that change. See the section below titled "W-2 Electronic Consent" to find out how to do that!
Before Getting Started: Turn Off Your Pop-up Blocker
When you click on the link to access your W-2 your browser thinks it's a pop-up. If you don't disable pop-ups before trying to access your W-2 you're probably not going to have a very good time.
Although CAIT's official browser is Firefox, here are the steps to disable your pop-up blocker for all three major browsers:
Firefox
- On a Mac click on Firefox in the menubar, in Windows click on the Menu icon in the upper right hand corner.
- Then click on Preferences
- Go to Content
- Uncheck Block pop-up windows
Safari
- Click on Safari in the menubar
- Go to Preferences
- Then click on Security
- Uncheck Block pop-up windows
Chrome
The quickest way to allow pop-ups in Chrome is after one has been disallowed.
- Click on the icon in the address bar with the Red X
- Click on the Always allow pop-ups from radio button
- Click Done
- Try to open your W-2 again and it should appear properly
Chrome (the long way)
To allow pop-ups in Chrome you have to go through a bit deeper in Preferences than in Firefox or Safari.
- On a Mac click on Chrome in the menubar, in Windows click on the Menu icon in the upper right hand corner.
- Then click on Preferences
- At the bottom of the screen click on Show advanced settings...
- Then find the Privacy section and click on Content Settings
- Scroll down in the next window to the Pop-ups section
- Click the radio button for Allow all sites to show pop-ups
- Then click Done and close Preferences
1. Login to the Hub
Head to https://hub.calarts.edu and login using your CalArts Credentials.
If you don't know your CalArts Credentials, or just want to reset them, check out this How Do I article!
2. Go to Hub Time / WebAdvisor
On the left hand side of the page, under Tools -> Everyday Tools click Hub Time.
You will then be redirected to Web Advisor. Click Log In. You will be prompted to sign in one more time.
3. Navigating to your W-2 Statement
Once you are signed into Web Advisor, click Employees.
From the main menu, click W-2 Statements (listed under Employee Profile.)
When you click on W-2 Statements you will see the Tax Year column with each year that you've been at CalArts (starting with 2014).
Important: To view and download your W-2 click on the relevant year, not the OK button. If you click on the year and nothing happens your pop-up blockers are likely interfering. if that's the case please review the Before Getting Started section at the top of this page to disable your pop-up blocker.
Assuming all has gone well your W-2 should appear as a PDF. The button to download the file will differ depending on your browser, but you should be able to print or save your W-2 fairly easily.
W-2 Electronic Consent
If you do not want to have your W-2 delivered electronically and prefer a paper version click on the W-2 Electronic Consent link. Selecting Do Not Consent and clicking Submit will immediately disable electronic access to your W-2 form.
Important: If you do not want your W-2 to be available electronically and decide to revoke your consent all online access to your W-2 forms will be removed.
For Example: If you decide to revoke your consent in February of 2016 both the W-2 from 2014 and the W-2 from 2015 will be removed from the Hub.
Hit a Snag? Get in touch!
Contact IT and we'll be happy to lend a hand!
- Email: cait@calarts.edu
- Web: Submit a ticket!
- Facebook: facebook.com/calartsit
- Twitter: twitter.com/calartsit
- Phone: x7887
- Office: E200g
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